Privacy Policy

Welcome to Firmpoly. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (firmpoly.com) and use our Business Discovery and Verification Platform.

Important Distinction: Firmpoly is a platform designed to make business information publicly discoverable. While we fiercely protect the private account details of the individuals managing these profiles, the core function of our platform is the publication of corporate data (such as company headquarters, official corporate email addresses, and service offerings) to facilitate B2B connections.

We collect information in three primary ways: information you provide to us, information we collect automatically, and information from third-party public sources.

A. Public Business Data

This is data intended for public display on the Firmpoly directory to help users discover and evaluate your business.

• Company Name, Logo, and Industry Classification.
• Business Contact Information (General corporate emails, public phone numbers).
• Physical Headquarters and Operating Locations.
• Products, Services, and Corporate Certifications.

B. Private Account Data

This is personal data tied to the individual claiming or managing a business profile. This data is never publicly displayed.

• First and Last Name of the account holder.
• Personal or Direct Work Email address used for login and verification.
• Account Passwords (stored in a hashed and salted format).
• Billing information (if subscribed to premium platform features).

C. Automatically Collected Data

When you access Firmpoly, we automatically collect technical data to ensure platform security and optimize user experience.

• IP Address, Browser Type, and Operating System.
• Search queries entered into our directory.
• Page interaction data (e.g., which company profiles you view).

We use the data we collect primarily to provide, maintain, and improve the Firmpoly ecosystem. Specifically, we use your information to:

• Facilitate B2B Discovery: Displaying your Public Business Data in our search engine so potential clients can find and evaluate you.
• Business Verification: Using your Private Account Data and submitted documents to verify your corporate identity and award the "Firmpoly Verified" badge according to our Trust & Safety Policy.
• Lead Routing: Safely routing inquiries from potential clients on the platform directly to your designated corporate inbox without exposing your private email addresses to spammers.
• Platform Security: Monitoring platform usage to detect and prevent fraudulent listings, bot attacks, or unauthorized profile claims.

We do not sell your personal data to third parties. We only share information under the following circumstances:

With Platform Users

Your Public Business Data is, by definition, shared with anyone who searches the Firmpoly platform. This is the core utility of our service.

With Service Providers

We may share data with trusted third-party vendors who assist us in operating our platform, such as cloud hosting providers (e.g., AWS), payment processors (e.g., Stripe), and email delivery services. These providers are bound by strict confidentiality agreements.

For Legal Reasons

We may disclose your information if required to do so by law, or in response to a valid request by public authorities (e.g., a court or government agency), particularly in cases involving fraud investigation regarding corporate identities.

Firmpoly uses cookies and similar tracking technologies to track activity on our platform and hold certain information.

Essential Cookies: Required to authenticate users and prevent fraudulent use of user accounts.
Analytics Cookies: Used to understand how users navigate our directory, which helps us improve our search algorithms and platform layout.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept essential cookies, you may not be able to manage your claimed business profile.

The security of your data is paramount. We implement commercially reasonable technical, administrative, and physical security measures to protect your information from unauthorized access, use, or disclosure.

While we strive to use enterprise-grade means to protect your Private Account Data, please remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure.

Depending on your location (e.g., under GDPR or CCPA), you may have the following rights regarding your personal and business data:

• The right to access: You can request copies of your personal data.
• The right to rectification: You can request that we correct any information you believe is inaccurate. (For Public Business Data, you can usually do this directly via your dashboard).
• The right to erasure ("Right to be Forgotten"): You can request that we delete your personal data. Note: Removing a business from the public directory is subject to our Trust & Safety policies, as maintaining a record of verified/unverified entities is critical to platform integrity.